Party/Event Coordinator

HOURS: Weekends required 
Approx 20 hours/week


Under the leadership and guidance of the Program Director or assignee, the Party/Event Coordinator will be responsible for the planning, execution, staffing, supervision and outcome of parties and events.



  • Coordinate party/event details including, but not limited to: scheduling of date, type of party/event, contract execution, scheduling of activities, scheduling of staff, securing and booking areas within facility.
  • Review party details in program database to ensure all details and information is accurate.
  • Ensure all payments and balances are collected prior to conclusion of party/event.
  • Ensure clear communication occurs prior to party to ensure the expectations of the party/event are met, engaging Director when needed.
  • Must have knowledge of emergency procedures. 
  • Arrive prior to the beginning of the party/event and ensure all equipment and party materials are set up and there are no safety concerns.
  • Conduct party in a safe, engaging manner.   Redirect behavior in a positive, encouraging manner, engaging parent/guardian, if need be, to ensure safety is always a priority as well as all participants having a positive experience.
  • Display a pleasant, cheerful, enthusiastic and approachable manner, ensure that the party/event contact has an introduction to the Birthday Party Specialist or host.
  • Ensure that support staff are aware of their responsibilities and are carrying them out in a positive manner.
  • Communicate with the security staff or member services staff for any building issues that may arise.
  • Communicate any issues or accidents to the appropriate Director or Coordinator.
  • Ensure the equipment and supplies are neatly put away at conclusion of the event and the room is returned to operational standards provided by supervisor.
  • Attend staff meetings, department meetings and training events per supervisor’s request and association policy.



  • Must be 18 years of age.
  • CPR, First-Aid
  • Two to three years of party hosting experience or equivalent experience.
  • Must have excellent communication skills, decision making skills and the ability to be a strong role model.
  • Enthusiast, positive and engaging.
  • A comprehensive understanding of YMCA policies, building operations as they apply to the areas being used for parties.



Normal amounts of walking, standing, sitting, running, jumping, lifting, pushing, pulling, speaking, reading, and writing.


PDF and Word document files only.