POSITION SUMMARY: Under the supervision of the Director, the Administrative Assistant will be responsible for supporting the Program/Administration Professionals while working in conjunction with the Director to satisfy all secretarial and administrative functions      

 

ESSENTIAL FUNCTIONS:      

• Prepare, type, collate, and copy correspondence, schedules, billing, brochures, sign-in and sign-out sheets etc. that support the child care center and administrative staff.
• Have a strong ability to utilize the current membership and operations system to run applicable reports and manage applicable data.
• Input and print data as needed.
• Prepare credit letters (as directed or approved by appropriate Director)
• Assist with phone calls and greeting of families and visitors.
• File, as needed, for program/administrative staff
• Assist directors in special projects as needed
• Understand and follow the “House Rules” as well as the Character Development standards.
• Other duties as assigned.

 

REQUIREMENTS:

• Excellent verbal and written communication skills.
• Excellent customer service and relationship building skills.
• Ability to work with a diverse population and maintain a professional attitude at all times.
• Computer knowledge as well as ability to prepare and proofread correspondence, memos, billing, camp brochures, and other printed materials and quickly adapt to a variety of software systems.
• An understanding of the operation and programs of the YMCA or similar experience.
• Ability to work without direct supervision.